Merc Monday Week 3!

This week I want to dive into a question I hear all the time, which is, "We have our venue, now what?"

Everyone knows that to decide on a date, you have to find the venue first. We're used to seeing couples choose us 1.5-2.5 years in advance, which leads them to think that they have plenty of time. Right? Well yes...and no.

When it comes to wedding planning, procrastination can cost you big time! SO it's important to really be on top of your To-Dos and create a plan of what needs to get done, and when. One thing that I do during my planning meetings with couples that have chosen a coordinator package, is talk through what they have done, and then remind them of what is left, especially if some of those things are crucial. Every couple that has added a coordinator package has done so at different stages of their planning process, but every single one has had an "ah ha" moment during our meeting. It's hard to remember every little thing, and not every planning checklist found on the internet is going to be 100% complete. As a special to all of my amazing couples, and even those that haven't booked yet, here is my version of a planning timeline (located at the bottom of the blog.) As an added special, I am offering $75 off of every coordinator package if it's added/booked before the end of January, and you mention this special.

 Look at you, reading a blog and saving money! ;) Seriously though, you won't regret it! We take the pressure off of your day, and I am there for you not only from vendor recommendations, timeline review, meeting with your photographer (and/or helping you find the perfect one) to make sure they know about all the hidden gems around us for pictures, and then the best part...we SET UP (and tear down depending on your package) every single decoration. That's right, you literally get to drop off everything, and we bring your vision to life! There's no more headache trying to figure out when it's all going to get done, while you're supposed to be with your glam squad, and your photographer is going to be here in 20 minutes and you haven't even shaved your armpits. (true story)

Your day should be stress free. Period.

Let's be real though, hiccups on your day are bound to happen. Cakes don't show up, your DJ forgot his table, you forgot to make a place card for your cousin's girlfriend, you didn't plan enough folding tables for your desserts, gifts, photo booth, memorial table, and you're 1 table short. You're off taking photos, and your aunt calls you to tell you that they got a folding table and put a bed sheet on it.. (also true story) This is something that no one should be bothering you with when you're about to marry the love your life, on what is supposed to be a perfect day.

So, let's do this. Let's outdo your Pinterest board, and help you relax with a mimosa or 3, knowing that everything is being taken care of. 

If you're way off from the checklist below (in a bad way), then maybe it's time to consider setting up a meeting sooner then later!  Email me right away (don't procrastinate) to get the $75 off any coordinator package. Your aunt will thank you! 


Mercantile Hall Planning Checklist: (A general list that pertains to your wedding at the Merc)

When you book with us:
___ If you haven't already, go through your budget and determine which areas mean the most to you. This may include flowers, catering, photography, videography etc.
___ Contact Caterers and setup tastings

___ Contact our bartending service to get on their calendar and to draft a proposal

___ Have a planning meeting (if you booked a coordinator package) to kickstart your planning process!

___ Setup an appointment at a bridal boutique, preferably our sister company, Bon Bon Belle Bridal, so you can get 10% off of your dress! ;)


11-12 months out:

___ Go dress shopping

___ Contact hotels in the area, and setup room blocks

___ Book your photographer

___ Book your videographer

___ Book caterer

___ Book ceremony location (if not at the Merc)

___ Finalize guest list


8-10 months out:

___ Create wedding website

___ Create registries

___ Book florist

___ Book officiant

___ Book DJ/band (if not using our MC service)

___Order your dress-woo hoo!

___ Get your girls to pick out their bridesmaid dresses

___ Send out Save the Dates


4-6 months out:

___ Setup logistics meeting with your Merc Girls! -Don't worry we'll contact you

___ Choose linens at logistics meeting

___ Organize the final details and decorations 

___ Pick out suits/tuxes 


2-3 months out:

___ Finalize suits/tuxes and get them ordered!

___ Send out invitations and have the RSVP no later than 1 month from wedding date

___ Send in final payment (due 90 days out)

___ Hair and makeup trials


1 month out:

___ Final timeline due-send to your Merc Hall coordinator

___ Finalize seating chart 

___ Go for a spa day and relax!!-This is mandatory


2 weeks out:

___ Final guest count and linen order are due

___ Final payment for linens and any additional add-ons due

___ If using WOW Wall- send in materials to your coordinator 

___ Confirm ALL of your vendors. Make sure there are no loose ends (i.e. they have directions, their load in time, and they have all that they need like tables, timeline etc.

___ Final hair appointment (coloring, style etc)

___ Have 4 gallery wall photos printed-must be 8x10 vertical


1 week:

___ No changes can be made to seating chart

___ Take care of yourself- get your nails done (bring your mom/sister/best friend to help you unwind)


Day of

___ Be happy

___ Feel beautiful

___ Smile till your face hurts

___ Kiss the hottie waiting at the end of the aisle

___ Dance your face off


This list is in no way EVERYTHING you need to do. It's just based on the important things to remember so that you don't fall too far behind.

If you're freaking out right now, and this list gives you anxiety. Email me, call me, let me help you ;)


your new best friend, Stephanie


Photo by C.Mae Design

Photo by C.Mae Design